Policies

Anti-Harassment Policy

 

Kaiyocon enforces a strict “no harassment” policy. We know that con attendees are great people and just want to have a good time. Our worry is those few people that don’t care about everyone else’s good time. This policy applies to everyone present at the convention: attendees, staff, guests, vendors, etc. 


Here are some examples of things that are considered to be harassment and will result in your expulsion and possibly a lifetime ban from Kaiyocon. Harassment is anything that makes someone else significantly  uncomfortable; this includes but is not limited to:


  • Taking pictures without permission
  • Encroaching on personal space and/or boundaries
  • Physical assault or battery
  • Unwelcome physical attention
  • Sustained disruption of panels, signings, and/or other events
  • Inappropriate touching of anyone at the convention
  • Touching someone without their permission
  • Destruction of someone’s costume
  • Stalking
  • Intimidation
  • Bathroom policing
  • Inappropriate language to any attendees, staff, guests or convention center staff
  • Disrespectful or rude behavior
  • Threats

If you feel as though you are being harassed or have witnessed harassment, please do not hesitate to tell a staff member immediately! Prompt and immediate action helps us to better solve the problem.


If necessary, we will contact local law enforcement, provide escort, offer a safe place or otherwise assist those experiencing harassment to make sure they feel safe for the duration of Kaiyocon. It is our goal to creative a safe and fun environment for our attendees.

Weapons Policy

 

1. Any and all weapons/props must be approved by Public Safety and zip tied, tagged or peace bonded upon entry. No functional weapons are allowed. This includes firearms, knives (including pocket knives), curio, relic, any kind of ammunition and even antique weapons. 
 

2. Projectile weapons are permissible but cannot be loaded.All prop bows must be unstrung or have low-tensile thread. Prop arrows must have non metal, blunted tips.
 

3. Bladed metal weapons must be blunt-edged and cannot have any sort of cutting or sharpened edge (no live steel). Sword props must be stored in a sheath or scabbard and secured to your body at all times and never held in your hand. This includes larger weapons such as swords, katanas, scythes, etc. Smaller bladed weapons such as throwing stars and kunai are exempt from the sheath policy but must still be secured to your body.
 

4. At no time may any weapon or prop come in contact with another person or another person’s weapon (aka sparring) regardless of their prior level of consent.
 

5.Oversize prop items (Wolfwood’s cross, giant gourds, etc.) may be regulated in specific areas to preserve the flow of foot traffic or the safety of others. Your prop cannot be more than 7 feet long or weigh more than 15 pounds. 
 

6.All firearm replicas and/or Airsoft weapons must have a “blaze orange” tipped barrel at all times (including during all cosplay events) in compliance with federal and state laws. Prop weapons must have trigger/hammer tied back/ziptied.**Blaze orange color may be replaced by other bright colors such as highlighter purple, blue, yellow, gren or pink**.
 

7.Flammable materials such as flash powder or fireworks are prohibited.Prop explosives cannot be made out of medal.

8. Metal chains must be less than 12 inches long and no more than one inch thick. 
 

9. If you perceive a situation in which you do not feel you can comply with these regulations, or witness a violation thereof, you are encouraged to immediately alert the nearest Public Safety representative.
 

10. Should any member of the staff belonging to the venue currently housing Kaiyocon ask you to discontinue a particular action involving a weapon or to remove it from the premises, do so immediately.
 

11.Kaiyocon reserves the right to confiscate any weapon, replica or Airsoft device that has been misused and to eject any individual who does not comply with the above policies at any time. We are not obligated to issue warnings concerning violations of these policies. Any infraction can/will result in the fullest penalty available expulsion from the premises and the convention.

Cosplay Policy

 

Please keep in mind that it is February, so it can be chilly! Or hot! Temperatures typically average around 65 degrees during the day and can drop below 50 degrees at night.


1. All attendees must wear shirts/tops. Men cannot go shirtless and women must also be covered at minimum with a full coverage bra or bathing suit top.

2.  All attendees must also wear pants or shorts. No running around in underwear, speedos, panties, or bikini bottoms please!

3.  Shoes or protective footwear must be worn at all times.

4.  Kaiyocon is a family friendly convention and we encourage modesty. A good rule of thumb when you’re thinking “am I allowed to wear this?” is “would you wear it to the beach?” if the answer is yes, then you are most likely okay. Just make sure your butt cheeks, chest, and privates are covered.

5.  No rollerblades, skates, shoes with skates or skateboards are allowed to be worn on convention center property. This includes bladed ice skates.

6.  No long leashes or loose metal chains.

7.  Kaiyocon reserves the right to make you change or cover up.

8.  To compete in the cosplay contest, your costume must confirm to these rules.

9.  Props and weapons must adhere to the weapon policy and be peace bonded. 

10. Masks are allowed to be worn inside the convention center during the convention, but are not to be worn outside of the convention center via city ordinance. 

11. Smoking inside, cigarette props, vapes are not allowed inside the convention center.

Ticket Policy

 All ticket sales are final; tickets are non-changeable, non-transferable, and non-refundable. A ticket is required for all visitors age ten (10) and older. Guests under the age of ten may enter for free with an accompanying adult. Ticket availability is not guaranteed and ticket sales may be refused to anyone. Weekend passes include access to all event activities for the duration of the event, except those specified as VIP only. Daily passes include access to all event activities for one day, except those specified as VIP only. VIP passes include entry to a VIP only guest meet and greet, first-entry into guest panels, and first-in-line for guest autographs (limit once per session per guest). 

Offensive or abusive behavior towards or in front of convention or hotel staff, guests, visitors, or otherwise may result in immediate expulsion from the convention without refund. 

KaiyoCon reserves the right to update, alter, or otherwise modify these terms and conditions as needed. 

Code of Conduct

Before attending the convention, please read the rules below. These rules are simple and easy to follow. They exist to ensure that everybody attending, appearing at, and running Kaiyocon have a safe and happy time.


1. FOLLOW THE GOLDEN RULE! JUST REMEMBER THAT EVERYONE IS HERE TO HAVE A GOOD TIME. WE WANT YOU HAVE FUN WITH FELLOW FANS. WE ASK THAT YOU BE COURTEOUS, POLITE AND INOFFENSIVE (REMEMBER THAT WE ARE AN ALL-AGES SHOW).  BULLYING OR HARASSMENT OF ANY KIND WILL NOT BE TOLERATED. ALL KAIYOCON STAFF RESERVES THE RIGHT TO ASK YOU TO LEAVE THE CONVENTION AND REFUSE TO REFUND YOUR MEMBERSHIP MONEY IF YOU ARE BEHAVING INAPPROPRIATELY. COSPLAY IS NOT CONSENT. ASK BEFORE TOUCHING OR PHOTOGRAPHING YOUR FELLOW ATTENDEES.


2. OBEY THE WEAPON AND COSPLAY POLICIES! THEY ARE AVAILABLE FOR YOU TO VIEW UNDER THE “POLICIES” TAB. I DIDN’T READ IT IS NOT AN ACCEPTABLE EXCUSE. PLEASE NO CLOWNING AROUND OR SHOWING OFF IN THE COMMON AREAS. ANY WEAPON USED IN AN OFFENSIVE OR POTENTIALLY DANGEROUS MANNER WILL BE CONFISCATED. WE EXPECT YOU TO USE YOUR BEST JUDGMENT AND COMMON SENSE. IF YOUR COSPLAY DOES NOT ADHERE TO THE COSPLAY POLICY YOU WILL BE ASKED TO CHANGE.


3. PLEASE DO NOT DESTROY HOTEL OR CONVENTION CENTER PROPERTY. WE DON’T WANT DAYTONA TO REGRET THIS WELCOMING US. THIS HELPS TO ENSURE THAT KAIYOCON IS INVITED BACK IN COMING YEARS SO THAT WE CAN CONTINUE TO PRODUCE A FUN AND AFFORDABLE CONVENTION.


4. YOU MUST WEAR YOUR MEMBERSHIP BADGE AND/OR WRISTBAND AT ALL TIMES TO BE ADMITTED TO ANY CONVENTION FUNCTION. IT’S NOT FAIR TO YOU IF SOMEONE SNEAKS IN FOR FREE. KEEPING YOUR BADGE VISIBLE ALLOWS STAFF TO KNOW RIGHT AWAY THAT YOU ARE NOT A STOWAWAY.


5. KAIYOCON NOT RESPONSIBLE FOR LOST, STOLEN OR DAMAGED PROPERTY, OR FOR INJURIES SUSTAINED DURING THE COURSE OF THE CONVENTION DAYS. WE WILL HAVE A LOST AND FOUND, BUT WE SUGGEST THAT YOU DON’T LOSE ITEMS IN THE FIRST PLACE.


6. KAIYOCON AND APPROVED MEMBERS OF THE PRESS MAY TAKE PHOTOGRAPHS OR VIDEOS OF ATTENDEES. WE WILL USE THESE FOR PROMOTION OR PUBLICATION. WHEN PURCHASING A BADGE YOU ARE INHERENTLY GRANTING PERMISSION FOR THIS. HOWEVER, THOSE WHO ARE NOT STAFF OR PRESS ARE NOT ALLOWED TO TAKE PHOTOGRAPHS OR VIDEOS OF OTHER ATTENDEES WITHOUT THEIR PERMISSION FIRST.


7. *Check back for rules on food and drinks within the convention center**


8. ONLY SERVICE ANIMALS ARE ALLOWED IN THE CONVENTION CENTER. NO OTHER ANIMALS ARE ALLOWED INSIDE THE BUILDING FOR ANY REASON. BE PREPARED TO BE ABLE TO PROVE THAT YOUR ANIMAL IS INDEED A SERVICE ANIMAL IF ASKED.


9. **Check back for convention center specific rules**


10. PLEASE DO NOT TAPE OR USE OTHER ADHESIVES ON THE WALLS OF THE CONVENTION CENTER. THIS EVEN APPLIES TO PAINTERS TAPE


11. BODY PAINT … PLEASE BE CAREFUL IF YOUR COSPLAY INCLUDES BODY PAINT. PROPERLY SEAL YOUR BODY MAKEUP AND BE RESPECTFUL OF OTHERS. DO NOT DAMAGE MERCHANDISE OR CONVENTION CENTER OR HOTEL PROPERTY, THIS INCLUDES FURNITURE. DO NOT GET INTO THE HOTEL POOL OR HOT TUB WITH BODY PAINT. IF YOU ARE DAMAGING PROPERTY WITH YOUR PAINT, YOU WILL BE ASKED TO TAKE IT OFF OR LEAVE.


12. ONLY SMOKE OR USE TOBACCO PRODUCTS IN DESIGNATED AREAS WHILE OUTSIDE OF THE CONVENTION CENTER.THIS INCLUDES ELECTRONIC CIGARETTES AND VAPES.


13. BECAUSE FOOD IS SERVED IN THE CONVENTION CENTER, ALL ATTENDEES (INCLUDING COSPLAY) MUST WEAR SHOES AND SHIRT. MEN CANNOT GO SHIRTLESS AND WOMEN MUST ALSO BE COVERED (AT MINIMUM BRA OR BATHING SUIT TOP).


14. PETS OR ANIMALS ARE NOT ALLOWED INSIDE THE CONVENTION CENTER. THE ONLY EXCEPTION TO THIS IS CERTIFIED SERVICE ANIMALS. 


*KAIYOCON RESERVES THE RIGHT TO CHANGE THESE RULES AT ANYTIME FOR ANY REASON*

Autograph Policies

 

·  Please limit the number of items you bring to get autographed to three items. If you have more than three items you’d like to get signed, you are welcome to get back in line or attend another autograph session.

·  Please do not line up for an autograph session more than 30 minutes in advance.

·  Autograph sessions will be held in locations designated prior to the start of the convention.

·  With permission, you are welcome to take photos with the guests. Please have your camera on and ready to go when you get to the front of the line.

·  Autograph times will be posted on the schedule.

·  Please do not ask guests for autographs outside of schedules autograph signings, they need a break too!

Be aware that some guests do charge for autographs.